U.S. Air Force - Agency Wide SECRETARY (OFFICE AUTOMATION) in Buckley AFB, Colorado

  • Duties

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Duties
Summary

To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.


WHO MAY APPLY: Click here for more information on eligibility categories and the documentation requirements. You MUST have one or more listed eligibilities to be considered. Eligibility claims must be supported with required documentation submitted within each application package to be considered. Transfer and Reinstatement eligibles must provide their most current SF-50, AND SF-50 reflecting the highest grade held if different from your latest SF-50. Air Force is not responsible for erroneous eligibilities you list or fail to list

Air Force Employee (Current Permanent Competitive Service Career/Career-Conditional Employee and Current Permanent AF DCIPS Employees with Reinstatement Rights to the Competitive Service)

Males born after 12-31-59 must be registered or exempt from Selective Service. For additional information, click here.

DoD Transfer (Army, Navy, DFAS, etc.--Excluding Air Force)

Employment of People with Disabilities - Schedule A, click here for additional information

Interagency Career Transition Assistance Plan (ICTAP)

NAFI/AAFES

Non-DoD Transfer (OPM, VA, Dept of Labor, etc.)

Reinstatement

Veterans Employment Opportunity Act (VEOA)

Veterans' Recruitment Appointment (VRA)

30% Disabled Veterans

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Responsibilities
  • The primary purpose of this position is to serve as the principal office assistant performing various clerical and administrative duties in support of the organization, performing office automation duties such as word processing in support of the clerical and administrative work.
  • Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
  • Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
  • Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Performs other administrative and clerical work in support of the office/organization.
  • Uses varied and advanced functions of office automation software to create, format, modify, edit, and print a variety of letters, reports, databases, and other documents.
Travel Required

Not required

Supervisory status

No

Promotion Potential

05

Who May Apply
This job is open to…

Status Candidates (Merit Promotion and VEOA Eligibles)

Questions? This job is open to 2 groups.

  • #### Job family (Series)

0318 Secretary

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  • Office Secretaries
  • Secretaries, Office

  • Requirements

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Requirements
Conditions of Employment
  • U.S. Citizenship Required
  • PCS expenses will not be paid
  • Must be registered for Selective Service, see Legal and Regulatory Guidance
  • This posn is subject to provisions of the DoD Priority Placement Program
  • Must be able to obtain and maintain a Security Clearance
  • Must be able to type 40 words per minute

ADDITIONAL CONDITIONS OF EMPLOYMENT*:*

Must be able to maintain security clearance

Qualifications

SPECIALIZED EXPERIENCE: At least one (1) year of specialized experience at the next lower grade (GS-04) or equivalent. Specialized experience must include knowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments such as independently noting and following-up on commitments made at meetings/conferences; advising others on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand.

OR

To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER

Office Automation (OA) Position with a typing requirement -To be basically qualified for this position, applicants must meet the OPM qualification standard and must possess the following skill: Must be able to type 40 words per minute. If you self-nominate for this position, you certify you meet the proficiency requirements of the position.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

  1. Knowledge of extensive rules, procedures, operations, functions, and commitments applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as screening calls and visitors, maintaining supervisor's calendar, preparing, reviewing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements.

  2. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.

  3. Knowledge of word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters.

  4. Skill in typing; a qualified typist is required.

  5. Ability to communicate effectively, both orally and in writing.

PART-TIME OR UNPAID EXPERIENCE*:*Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.**

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 80 or above on the rating criteria for this position.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

Incentives: Recruitment and/or retention incentives will not be used.

90-Day Register: This announcement may result in a 90-day register that may be used to fill like vacancies for 90 days after the closing date. Applicants may be referred for consideration as vacancies occur.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

Applicants who disqualify themselves will not be evaluated further.

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Background checks and security clearance
Security clearance

Secret

  • Required Documents

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Required Documents

The following documents are required and must be provided by the closing date of the announcement.

  • Online Application (Questionnaire)

  • Resume - If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., hour per week and month/year to month/year or month/year to present). Resumes that do not contain this information may be marked as insufficient and applicants may not receive consideration for this position.

  • *Transcripts - *if qualifying based on education or positive education series

  • DD214 or "Certification" of service (Document must reflect character of service)

  • SF-15, Application for 10-Point Veteran Preference, if applicable

  • Veteran Administration Letter of Disability Rating, if applicable

VETERANS AND ACTIVE DUTY SERVICE MEMBERS: The appointing authorities for Veterans Recruitment Appointment (VRA), the Veterans Employment Opportunities Act of 1998 (VEOA), and 30 Percent or More Disabled Veterans, as well as all claims of veterans' preference for employment, require proof of active duty service. Proof of creditable active duty is usually demonstrated by submitting a DD214, Certificate of Release or Discharge from Active Duty, with your application. For active duty members who have not yet received a DD214, the Veterans Opportunity to Work (VOW) to Hire Heroes Act (5 U.S.C., Chapter 21, Section 2108a) allows you to furnish a "certification" of your active service. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the "certification" is submitted. Agencies are required to accept, process, and grant tentative veterans' preference to those active duty service members who submit a certification along with their job application materials. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Your preference and/or appointment eligibility will be verified prior to appointment. If you are claiming veterans' preference for employment or are applying for consideration under the VRA, VEOA, or 30 Percent or More Disabled Veterans appointment authorities and fail to provide a DD214 or valid "certification" of service with your initial application, you will not be afforded veterans' preference and/or will be found ineligible for consideration. Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

  • Benefits for federal employees
  • Healthcare insurance
  • Pay and leave

The Department of Defense offers an excellent benefits program. In addition to your take-home pay, click here for an overview of benefits currently offered to Federal employees.

Direct Deposit: All federal employees are required to have direct deposit.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To apply for this position, you must provide a complete Application Package which includes:

  1. Your Resume (your latest resume will be used to determine your qualifications)
  • If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent". It is your responsibility to check the status and timestamp of all documents you submit as part of your application.

  • If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy.

  • For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position.

  1. A complete Occupational Questionnaire

  2. Additional Required Documents (see Required Documents section below). Ensure all submitted documents contain your full name, address, phone number and last four digits of your social security number.

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, September 22, 2017

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

To fax supporting documents you are unable to upload, click here for the required cover page. This Vacancy ID is 2011738. Fax your documents to 1-478-757-3144.

If you cannot apply online:

  1. Click the following link to view and print the questionnaire View Occupational Questionnaire

  2. OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire. Please note:The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire in Section 25 of the OPM Form 1203-FX, which continuously numbers from number one, while the Questionnaire starts each section of questions with number one. When entering your responses please continue regardless of number sequence. Applicants are responsible for ensuring their responses are transferred accurately. Click here for the OPM Form 1203-FX.

  3. Fax all required documents to 1-478-757-3144. Your OPM Form 1203-FX will be the cover page for your fax transmission.

PLEASE NOTE:It is the applicant’s responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date. You may verify your documents have been processed with your application package successfully by clicking here. Uploaded documents may take up to one hour to clear the virus scan. Faxed documents take 2-3 business days to process.

Human Resources WILL NOT modify or change any answers submitted by an applicant.

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Agency contact information
Total Force Service Center
Phone

(800)525-0102

TDD

800-382-0893

Email

TFSC1@MYPERSMAIL.AF.MIL

Address

Air Force Personnel Center 460 FSS/FSMC 18401 E A BASIN BLDG 606 BUCKLEY AFB, CO

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Next steps

Once your application package is received an acknowledgement email will be sent.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) office at OPM
  • Office of Equal Opportunity

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/479647800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 09/15/2017 to 09/22/2017

Salary: $35,581 to $46,261 per year

Pay scale & grade: GS 05

Work schedule: Full-Time - Full Time

Appointment type: Permanent