Apex Systems, Inc Customer Accounting Specialist -AP068 (3167) in Denver, Colorado

Job Title:Customer Accounting SpecialistCompany Information:Apex provides a broad range of staffing services within our two divisions:Apex Systems, which supports our IT focused placements and Apex LifeSciences, which supports our Science & Engineering placements. Apexutilizes specialized technology and industry practice groups to deliver themost talented and qualified professionals for temporary and permanentplacements with clients within all major industries. Apex has a presencenationwide and contract employees currently placed in companies throughout thecountry. Apex is recognized as a leader in the staffing industry and continuesto win awards for corporate growth and client satisfaction. Apex offerssignificant opportunities for advancement as we expand to meet the needs ofour clients and the marketplace. For more information about Apex, visitwww.apexcareers.com.Job Description:A Customer Accounting Specialist (CAS) is responsible for coordination ofoffice operations to ensure efficiency and accuracy within the branch Salesoffices. The CAS handles office organization and adherence to company policiesand procedures while maintaining contractor orientation and payrollprocessing.The CAS is managed remotely by the Field Accounting Supervisor and locally bythe Managing Director. The position works independently and is expected tomake decisions regarding company policies and procedures daily.Sustain daily operations within branch Sales office(s). Including:contractor set up, weekly time and expense verification, as well asmanagement of unbilled items meeting set personal and team goals.Uphold company policies, procedures and standards implementing appropriateprocesses within Sales office to ensure compliance.Ensure compliance with clients expectations around time and expense entries.Implement new company initiatives within Sales office ensuring all customersare aware and prepared for necessary changes.Monitor compliance with policies, procedures and standards providingfeedback and/or recommendations to Field Accounting Supervisor and ManagingDirector regularly.Verify contractor record processing within internal system, Bullhorn toensure compliance and accurate pay and bill set up.Ensure change requests to contractor records are handled timely.Identify additional contractor benefit eligibilities and work with variousdepartments to ensure proper set up; then, oversee processing on a weeklybasis to ensure accurate pay, bill, and tracking.Manage and reconcile the Missing Time Report for each Sales Office.Manage contractor time and expense processing on a weekly basis ensuringtimely and accurate approvals. (Contractor volume and diversity of approvalmethods will vary by Sales office location.)Manage the unbilled report for Sales office making certain all outstandingitems are researched and corrected efficiently to ensure invoices are releasedtimely.Handle contractor orientation and maintain office records ensuring compliancewith company policy as well as Federal and State regulations.Organize and deliver new hire orientation and registration for contractoremployees via electronic system, TalentWise.Monitor completion of contractor onboarding documents via electronic system,Talentwise.Work with contractors to complete tax credit documentation and provideadditional documentation as needed.Ensure office files are maintained and up-to-date which includes:Adherence to record retention policy.Ensuring files are locked and secure.Compliance with company policy as well as Federal and State regulations.Validate compliance with E-Verify, Form I-9, W-4, and state tax documentregulations.Ensure timely termination of assignments for proper reporting ofprojections, benefits and unemployment claims.Maintain office efficiency.Maintain office equipment and work with Shared Services to address necessarymaintenance.Anticipate office needs for supplies. Replenish supplies as necessary.Prepare and analyze operational reports and share with Field Accounti