National Jewish Health Executive Assistant in Denver, Colorado

Some call it a career. For us it's a calling.As the leading respiratory hospital in the nation, National Jewish Health ispioneering a new era of preventive and personalized medicine. By combining ourefforts in comprehensive care, academic education and ground-breakingresearch, we're able to develop treatments that help our patients livemore productive lives. We breathe science so our patients can breathe life.If you believe in working for an organization where Breathing Science isLife, we invite you to join our team.National Jewish Health is seeking a detail-oriented, flexible, andproactive individual for the position of Executive Assistant to the COO. TheExecutive Assistant provides senior level administrative support and acts as aprofessional liaison between internal and external parties and stakeholders.The incumbent protects confidentiality of all materials handled and maintainssmooth operation of the office when executive is unavailable. Qualifiedcandidates will be motivated by: the smallest detail being executed toperfection; effectively juggling multiple priorities through tocompletion; and successfully anticipating the needs of the executive team.Our team is comprised of individuals who are committed to making a differenceto change the lives of patients worldwide.Essential Duties1. Prepares, proofreads, and edits various types of correspondence,presentation materials and reports.2. Develops, implements and evaluates administrative work processes andprocedures; ensure compliance with policies; recommend process improvements.3. Coordinates, Manages and Schedules access to executive. Coordinates theexecutive calendar, schedules meetings, makes travel arrangements, andorganizes event planning. Creates meeting agendas, travel itineraries, andexpense vouchers. Communicates to the executive and other travelers theinstitutional travel policies.4. Prepares processes and tracks expense reports and invoices; managesordering, inventory and replacement of supplies and office equipment.5. Receives and screens telephone calls, transmits detailed information,answers questions, takes accurate messages, and keeps the executiveapprised of calls received during their absence. Resolves routine and complexinquiries.6. Takes action authorized during executive's absence and uses initiativeand judgment to see that matters requiring attention are referred to delegatedauthority or handled in a manner so as to minimize effect of executive'sabsence.7. Performs special project assignments as directed. Researches issues andformulates recommendations based upon assignments from the Executive.8. Creates and edits professional quality power point presentations.9. Gathers data, performs analysis and creates reports and spreadsheets asdirected for distribution to appropriate committees, boards or agencies.Competencies1) Adaptability: Maintaining effectiveness when experiencing major changesin work responsibilities or environment; adjusting effectively to workwithin new work structures, processes, requirements, or cultures.2) Attention to Detail: Accomplishing tasks by considering all areasinvolved, no matter how small; showing concern for all aspects of thejob; accurately checking processes and tasks; being watchful over a periodof time. Setting high standards of performance for self and others; assumingresponsibility and accountability for successfully completing assignments ortasks; self-imposing standards of excellence rather than having standardsimpos3) Accountability: Accepts full responsibility for self and contributionas a team member; displays honesty and truthfulness; confronts problemsquickly; displays a strong commitment to organizational success and inspiresothers to commit to goals; demonstrates a commitment to National JewishHealth.4) Customer Focus: Ensuring that the customer perspective is a drivingforce behind business decisions and activities; crafting and implementingservice practices that meet customers' and own organization's