All Souls Unitarian Universalist Church Church Office Administrator - ASUUC in Colorado Springs, Colorado

All Souls Unitarian Universalist ChurchChurch Office AdministratorJob DescriptionStatus: Part time, Non-Exempt (25 hrs. per week)Hours: Five hours per day, Monday - FridayBenefits: Not eligible for paid insurance or retirement benefitsReports to: Senior MinisterCoordinates with: All church staff, Church Treasurer, Bookkeeper,Board of Trustees (Board), and team leadsSupervises: CustodianJOB SUMMARYThe Church Office Administrator sees to the efficient day to dayadministrative operations and management of the office of this liberalreligious church. The Church Office Administrator works and coordinates withthe minister, paid staff, church leaders, and volunteers.REQUIRED SKILLS Self-starter with a positive can-do attitude. Able to organize and prioritize use of time. Is an excellent multi-taskerwith the ability to bring tasks to completion under time constraints and in anenvironment where there may be multiple interruptions. Good verbal and written skills. Positive and affable personality in phone calls and interactions withmembers of the church and public. Experience and comfort in learning and using common technology andequipment - such as computer, copier, multi-line phone, and software- to perform responsibilities. Intermediate level knowledge and skill in using Microsoft Office SuiteProducts including Word, Excel, Outlook and PowerPoint. Demonstrated understanding of and ability to use developed databaseprograms to enter data, look up information, and generate reports, asthis requires the use of a church database system. Ability to delegate, coordinate, and supervise the efforts of others. Good critical thinking and creative problem solving skills. Can workindependently but is comfortable checking in or asking for direction whenneeded. Able to identify with a liberal church of diverse theologies, itscongregation and clientele.RESPONSIBI ITIESBasic Administrative/Management: Coordinate with the ministers regarding the appropriateness/priority ofrequests from church leaders for use of time. Meet with the ministers at least weekly to discuss priorities and relatedbusiness. Establish and implement clear guidelines for office management. Theguidelines must be clear and sufficiently detailed that a volunteer can workeffectively in the administrator's absence. Work with internal and external church office volunteers, throughdelegation and coordination, to enhance office productivity, ensureconfidentiality where needed, encourage involvement, and build community. Answer telephone cordially, take phone messages accurately, andrespond to voicemail in a timely manner. Answer questions about church programs and refer callers, emails, andvisitors appropriately when necessary. Enter visitor and member information into the church database, andmaintain accurate ASUUC e-letter and UU World distribution lists. Conduct business in a friendly and professional manner. Open, date (as appropriate), and distribute church mail. Effectively handle routine administrative tasks. Order office, and custodial supplies, and pick supplies up from storelocations as needed. Prepare outgoing mail (including checks signed by the Treasurer). Assist ministers and other staff with office tasks as needed. Prepare print and electronic materials for Sunday services.. Post regular church office hours. Maintain personnel records. Manage the phone system. Maintain a current church office computer backup, and keep the backupoffsite in a secure location.Financial: Support the bookkeeping and accounting system. Ensure timely payment and reporting. Help with documentation for the annual audit. Liaison with the Bookkeeper and Treasurer to ensure tasks are timely andcomplete. Assist the Treasurer, as needed, in compiling information for monthlyTreasurer's reports, and financial management. Work closely with the Stewardship team to manage information during theannual canvass. Collaborate with the Auction team to ensure the accurate and t