The Action Center, Inc Administrative Specialist in Lakewood, Colorado

Currently interviewing - please apply as soon as possible but no later thanMarch 18, 2018This position is responsible for administrative, research and supportfunctions associated with a dynamic non-profit development department.Advanced database, Google, Microsoft Office, Excel, research andreporting skills required. Daily responsibilities include processing cash andcredit card donations, maintaining the donor database and daily check log,providing excellent donor acknowledgement and support, performingresearch, and creating and producing department and ad hoc reports,generating mailings and donor correspondence. Full-time; non-exempt.Weekly schedule will be adjusted to accommodate department functions andevents Bachelor s degree or equivalent work experience Two years of work experience in an administrative role required; with oneyear administrative experience in a development department preferred Advanced database, Google, Microsoft Office, Excel, research andreporting skills required Familiarity with eTapestry or other donor database preferred Exceptional attention to detail and ability to routinely produceaccurate, complete and timely donor records and acknowledgement letters Excellent communication skills must be comfortable and effectivecommunicating with all levels of donors in person, by phone or in email Personable and trustworthy with exemplary professional poise; mustrespect and maintain donor confidentiality Excellent customer service and problem solving skills; ability to assessdonor inquiries or problems and capably respond Excellent organization and administrative skills Must exercise initiative, and demonstrate flexibility in managing time Enter and maintain accurate information in the agency donor database andcheck log, ensuring all financial gifts and significant in-kind donationsare recorded Generate, proof and edit accurate and timely thank you letters and donoracknowledgments Process all matching gift requests and car donation receipts efficiently Ensure all Enterprise Zone (EZ) donations are properly recorded andacknowledged. This includes ensuring forms are: correctly generated todonors; creating/scanning/submitting forms to the countyadministrator, securely storing/maintaining EZ records, responding todonor inquires and completing/submitting required periodic reports to thecount Process monthly giving programs including credit cards and First Bankdonations Perform research using relevant sources and systems Create and produce routine and ad hoc eTapestry reports Track and code cultivator for the department in the check log and databaseas needed Create and send quarterly pledge reports, year-end summaries andEnterprise Zone forms to donors Resolve donor issues related to acknowledgment and process donorinformation changes Maintain workplace giving programs and Pathways Partners to ensuredonations are processed as instructed Transfer donation data from eTapestry to the daily check log report andresolve any discrepancies with the Finance department Respond promptly to requests for information during the preparation for theannual financial audit, and to requests received during the audit Routinely communicate changes in donor records such as pledge changes orwrite-offs to the Finance department Responsible for the administrative duties of department fundraising eventssuch as of the Where Action Matters Breakfast and Betty Proctor Fund events.Support development department events as needed, adjusting weekly workscheduled if required. Update donor mailing lists with new addresses for individuals andorganizations that have moved using the National Change of Address NCOALinkTM Generate mailing labels for external communications and fundraising appeals Maintain all development department files, ensuring hard copy files aresecurely stored Maintain department supplies and order or coordinate supply orders withOffice Manager when necessary